Board management software for HOAs, condos, Charities & nonprofits.
Your board,
finally organized.
BoardSpace handles the agendas, minutes, documents, and action items so your directors can focus on what matters.
What boards Say after making the switch
“BoardSpace simplifies meeting prep, standardizes how we run meetings, and generates really good draft minutes.”
Eric G., Director
Board of Directors, HOA
“With one click, a new director gets access to a treasure trove of history — directors' notes, documents, and meeting minutes already organized and waiting.”
Sarah Davis, Executive Director
Elizabeth Fry Society, Ottawa
“BoardSpace saves time at board meetings and practically eliminates reply-all emails and attachments.”
Susan H., Director
Board of Directors, Nonprofit
The problem — and the fix
How BoardSpace streamlines your work
BoardSpace covers the full governance cycle — before the meeting, during it, after it, and in between. One platform, every step.
Where volunteer boards lose time
How BoardSpace works
Every meeting lives in someone's inbox
The agenda, the reports, the financials, the attachments for each item — spread across reply-all threads, with everyone asking is this the latest version?"
Every meeting has one home
Each meeting gets its own space in BoardSpace — the agenda, reports, financials, and supporting documents attached right to the items they belong to. Directors log in and always see the current version. No inbox digging.
Minutes take weeks to finalize
The recording, the transcript, and the typed notes are all there. Turning them into formal minutes still means hours of sifting for who moved what and how the vote went. No wonder nobody volunteers to be secretary.
Minutes take shape during the meeting
Record attendance, motions, movers, and votes live against the agenda, so there's no transcript to sift through afterward. The draft is nearly done when the meeting ends and goes out for approval while it's still fresh.
Tasks fall through the cracks
Tasks get handed out in the meeting — get the quotes, call the insurer, update the policy — but they end up in someone's notes or nowhere at all. By next month, nobody remembers who owned what.
Every decision leaves with an owner
Assign each action item to a person and a due date before the meeting ends. Next month, everyone can see who owns what, what's done, and what's overdue.
Urgent decisions stall between meetings
A quick vote turns into a 40-message email thread. Half the board misses it, and nobody's sure the result made it into the minutes.
Decide between meetings, on the record
Send a poll instead of an email thread. Directors vote in one place, and the result is added to the official record automatically. Keep results confidential or share them with everyone.
Documents are hard to find
The bylaws, the reserve fund study, last year's minutes — scattered across drives, inboxes, and laptops nobody can quite find.
One central library
Bylaws, reports, and past minutes live in one shared library, not on someone's laptop or in emails. Tags let any director pull up the right file in seconds.
New directors start from zero
When someone joins the board, there's no easy way to get them up to speed. History lives in someone else's inbox and computer.
New directors catch up on day one
They log in and every past meeting is there, with its agenda, minutes, and documents together. The next meeting is right up front, so prepping starts immediately.
Every meeting lives in someone's inbox
The agenda, the reports, the financials, the attachments for each item — spread across reply-all threads, with everyone asking is this the latest version?"
Every meeting has one home
Each meeting gets its own space in BoardSpace — the agenda, reports, financials, and supporting documents attached right to the items they belong to. Directors log in and always see the current version. No inbox digging.
Minutes take weeks to finalize
The recording, the transcript, and the typed notes are all there. Turning them into formal minutes still means hours of sifting for who moved what and how the vote went. No wonder nobody volunteers to be secretary.
Minutes take shape during the meeting
Record attendance, motions, movers, and votes live against the agenda, so there's no transcript to sift through afterward. The draft is nearly done when the meeting ends and goes out for approval while it's still fresh.
Tasks fall through the cracks
Tasks get handed out in the meeting — get the quotes, call the insurer, update the policy — but they end up in someone's notes or nowhere at all. By next month, nobody remembers who owned what.
Every decision leaves with an owner
Assign each action item to a person and a due date before the meeting ends. Next month, everyone can see who owns what, what's done, and what's overdue.
Urgent decisions stall between meetings
A quick vote turns into a 40-message email thread. Half the board misses it, and nobody's sure the result made it into the minutes.
Decide between meetings, on the record
Send a poll instead of an email thread. Directors vote in one place, and the result is added to the official record automatically. Keep results confidential or share them with everyone.
Documents are hard to find
The bylaws, the reserve fund study, last year's minutes — scattered across drives, inboxes, and laptops nobody can quite find.
One central library
Bylaws, reports, and past minutes live in one shared library, not on someone's laptop or in emails. Tags let any director pull up the right file in seconds.
New directors start from zero
When someone joins the board, there's no easy way to get them up to speed. History lives in someone else's inbox and computer.
New directors catch up on day one
They log in and every past meeting is there, with its agenda, minutes, and documents together. The next meeting is right up front, so prepping starts immediately.
COMING SOON
Magic Minutes :
Introducing AI-powered minutes
BoardSpace will automatically draft your board minutes from the meeting record — motions, votes, decisions, and action items — ready for your secretary to review and approve. No more writing from scratch after every meeting.
1. Run your meeting in BoardSpace
2. Magic Minutes drafts automatically
3. Review, revise & approve
Want the full story on Magic Minutes?
See exactly how AI-drafted minutes will work, what's included, and how to find out more.
Who uses Boardspace?
Built for boards that run communities
BoardSpace works best for volunteer-led organizations that need structure but don't have time for complexity.
Condos & HOAs
Manage meeting prep, track maintenance projects, and keep your full document history organized — even when directors turn over every year.
Nonprofits & Charities
Run governance the way funders and auditors expect. Organized records, documented decisions, and a professional home base for your board.
Associations & Community Orgs
Give your volunteer board the tools to operate like a well-run organization — without the enterprise software price tag.
Why boardspace
Not your enterprise board portal.
Most board software is designed for large enterprises with IT departments and big budgets. BoardSpace is built for volunteer-led organizations that need something that actually works — without the complexity or the cost.
Flat pricing with no surprises
One flat fee per organization — not per user. Add directors as your board changes without watching your bill grow every renewal cycle.
Canadian data sovereignty
Your data is stored in Canada on AWS infrastructure. For boards that want to keep their records close to home, that's a straightforward answer.
If you can check email, you can use this
Designed for volunteer directors, not IT professionals. No training required — your whole board can be up and running in a day.
Real support from real people
Whether you need help getting set up or have a question mid-meeting, BoardSpace support is fast, knowledgeable, and understands how volunteer boards actually work.
See it for yourself — no commitment required
We'll walk through your current process, show you where BoardSpace fits, and answer your questions. No hype, no hard sell.
Key Features
Everything your board expects — built for how volunteers actually work
Purpose-built for volunteer boards that run serious organizations. Every feature is designed to reduce admin, not add to it.
Meetings
Build agendas from saved templates, attach supporting documents, and distribute the board package automatically so every director walks in prepared.
Document Library
Tag, categorize, and search your entire document history so any director finds what they need in seconds — not a week of email chains.
Actions
Every decision made in the meeting gets an owner and a deadline before anyone leaves the table. Your board always knows what's done, what's overdue, and what needs a nudge.
Events
Track meetings, deadlines, and community events in one shared calendar.
Automatic reminders mean no director misses an AGM or contract renewal.
Polls
Make decisions between meetings with secure board polls.
Votes collected, results documented, and everything added to your official record automatically.
Find
Search across every meeting, document, motion, and action in your full organizational history.
Find what was decided three years ago in seconds.