Explore the BoardSpace Toolbox: Tools for Better Boards
A blog series for directors, chairs, and admin pros who want to master the tools of board governance.
Each episode explores a key BoardSpace feature—what it is, how it works, why it matters, and how real boards use it.
Expect helpful tips, creative use cases, and just enough light humour to make governance feel (almost) fun.
Ep. 14: Finding Board Documents, Minutes, and Decisions in Seconds
Back to the Toolbox / Board members spend a surprising amount of time looking for things. The motion approving last year's budget. The reserve fund study from three years ago. The action item assigned to the maintenance...
Ep. 13: Managing Meeting Flows – Draft Away
Board meetings don’t just happen—they’re built. In our upcoming Version 4.0: Howard launch, BoardSpace is changing board meeting management by allowing agendas and minutes to be created as drafts, shared when ready, and...
Ep 12: Document Tags: The Key to Finding Anything Fast
Documents may be vital to governance, but finding them shouldn’t feel like an epic journey. That’s where tags come into play. In this episode, we examine how BoardSpace employs simple, editable labels to turn your document...
Ep. 11: Event Planning That Works
For nonprofits and condos, managing events is more than just circling dates on a calendar. From board meetings and AGMs to filing deadlines and committee calls, well-organized scheduling is essential to keeping everyone...
Ep. 10: Motion Commotion — Decisions That Stick
Talk is good. Action is better. But for board decisions to count, they need to be captured as formal motions—moved, seconded, voted on, and recorded. In Episode 10, we explore how BoardSpace helps your board take motions...
Ep 9: Board Packages Made Easy — One Link to Rule Them All
Sometimes, getting everyone into the board portal isn’t realistic. Whether it’s a new director who hasn’t logged in yet, or someone who prefers to keep tech simple, BoardSpace now has a solution: one secure link, sent by...
Ep. 8: Between Meetings — Because Decisions Can’t Wait
Decisions don’t always wait for the next scheduled meeting. Whether it’s approving emergency repairs, responding to grant opportunities, or finalizing contracts, boards sometimes need to act fast. In Episode 8, we explore...
Ep. 7: Permissions and Control — The Right Access
Not everyone on a board needs to see—or do—everything. Some documents are confidential. Some actions are internal. Some users need to upload files, others only need to read them. In Episode 7, we examine how BoardSpace’s...
Ep. 6: Organized Governance-Pulling it All Together
After five episodes of exploring features like agendas, minutes, actions, polls, and documents, it's time to step back and see how it all connects. BoardSpace isn’t just a set of tools—it’s a governance system built to help...
Ep. 5: Documents — More Than Just Storage
Documents are the backbone of board work—but they can also be the bane of it. Lost files, outdated versions, and confusing folder structures — especially when directors change every 2 to 3 years — cause frustration and...
Ep. 4: Polls — When a Full Meeting Isn’t Necessary
Sometimes decisions can’t wait for the next board meeting. And while email voting may seem convenient, it often leads to confusion, lack of transparency, or disorganised documentation. Enter BoardSpace’s Polls feature—a...
Ep. 3: How to Track Board Action Items and Get Things Done
Decisions are great—but without action, they’re just good intentions. In Episode 3, we’re rolling up our sleeves and diving into how BoardSpace helps boards stay accountable by turning decisions into real, trackable follow-up.