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Shake any boredom out of your boardroom this year – 5 wellness principles to energize your meeting format for 2019

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Does your regular meeting format include heavy meals, hours of meeting time with little exercise, or a lengthy checklist of approvals and reports with minimal participation or debate? Make wellness one of your first ‘board resolutions’ in 2019.

Boards come together and meet for one reason – to make decisions – and to make decisions that provide the best possible guidance to an organization and its stakeholders. Before people can make well-considered, thoughtful decisions, they need to have the right information, the right tools, a safe environment for frank discussions, and clarity of mind. The atmosphere in your boardroom should support and stimulate this critical thinking role. If the mood in your meeting space has become dull and sluggish, consider leveraging basic wellness principles to recharge and revitalize your upcoming board schedule this year.

Food

Board meetings are often fueled by bottomless coffee, sweet trays, and heavy meals. If your board meets across several days, or for hours at a time, this combination can lead to a lack of energy and focus in the room. Try changing up the food to a healthier, lighter format – many hotels are now offering special catering menus that emphasize trendy superfoods, lighter entrees, and fresh fruit and vegetables. Look for packages with titles like ‘Renew’, ‘Healthy Break’, ‘Fresh Take’ etc.

Room / Environment

De-clutter your meeting space and streamline what is placed at each chair. Maybe you can do without the power cord jungle, or stack extra pens and notebooks on a separate table out of the way, rather than pre-setting a multitude of items at each place. Most directors will have their own supplies with them anyway, either personal favourites, or a briefcase pre-packed for business. Streamlining the sightlines at the board table will help to settle the mind, and create a sense of calm. If you can find a meeting location with natural light, this will also help bring a feeling of wellbeing into the room. The ability to see nature, and the outside world, always lifts the energy. No one does their best work in a basement with the lights dimmed, watching endless presentations in Powerpoint.

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